SSi People is a leading IT staffing firm that believes in putting people first. They aim to build relationships that go beyond simple transactions and know that success will be the inevitable result.

As SSi People grew, they faced several common challenges in the recruitment process that were manual and repetitive, taking time away from the ability to build those relationships. The team at SSi People needed a solution to enhance productivity and accelerate their recruiting process.

This resulted in a partnership with Staffing Engine to implement EngineGPT to deploy tailored AI prompts for their team, and Staffing Engine Alerts to deliver real-time ATS notifications directly to their Mac or Windows desktops.

With Staffing Engine as their trusted AI provider, SSi People significantly reduced the time spent on key tasks like resume formatting and standardizing job descriptions, scaled their inbound candidate pipeline by thousands, and sped up internal communication to keep everyone updated in real time.

With over 100 recruiters handling resumes of varying complexity—often requiring formatting to meet specific client requirements—SSi People’s team was bogged down by time-intensive manual tasks.

“Some resumes, especially those with charts, graphs, and non-standard layouts, took upwards of 30 minutes to format,” said Amanda Marciniak, Director of Technology and Learning at SSi People.

These tasks diverted attention from their core role—building relationships with candidates and clients.

In addition, SSi People needed a faster way to notify recruiters and managers about critical job updates without relying on manual refreshes or email notifications.

SSi People partnered with Staffing Engine to automate repetitive tasks with custom generative AI and streamline operations with real-time ATS alerts.

With Staffing EngineGPT, the SSi team was able to customize generative AI prompts unique to their agency and make them available right within MS Teams. The prompts integrate with their ATS (Bullhorn), eliminating the need to use public AI platforms like ChatGPT that risk exposing private data.

Here are a couple of examples of how impactful their EngineGPT prompts have been:

Instant Resume Formatting: By simply inputting a candidate ID from Bullhorn, Staffing EngineGPT instantly reformats resumes into the client’s preferred template, eliminating time wasted manual formatting and battling with PDF files.

Consistent Job Descriptions: Staffing EngineGPT also allows SSi People to generate consistent job descriptions across all platforms, improving job visibility and branding. This feature was especially important for increasing applicant engagement and maintaining the company’s reputation.

SSi People also implemented Staffing Engine Alerts, enabling real-time notifications to their entire team. This ensures everyone is immediately updated when jobs close, submissions are made, or when they are assigned to new roles.

Real-Time ATS Notifications for Mac or Windows: With real-time desktop alerts from their Bullhorn activity, recruiters no longer have to manually refresh job listings or rely on email notifications from managers. They are instantly notified of changes, allowing them to focus on active jobs and avoid wasting time on closed roles.

“The banner desktop notification was the game changer for us to know that a job you're working on for two hours just closed... saves you from wasting 45 minutes or more on something that’s already over.”— Amanda Marciniak

Improved Efficiency and Collaboration: Staffing Engine Alerts also helps managers and delivery teams stay informed about submissions and candidate progress, improving collaboration across teams and ensuring faster responses to clients.

“For our delivery managers, it’s crucial to know when a submission is made or a job status changes. Staffing Engine Alerts give us that visibility in real-time, which means we can act faster and stay ahead of the competition.” — Amanda Marciniak